Supporting the academic, social, and cultural development of every student at Eberwhite Elementary School
09/21/22 PTO Meeting Minutes
Board Attendees: Corey Dukes, Jill Shiffert, Mollie Olynik, Miranda Budine, Krista Duger, Alison Etter, Ann Hilton, Bridget Gruber, Judith Eveler
Events
Highest Priority
Wood Chip Day - Oct. 19 (rain day Friday Oct 21)
Budget = $700
We likely won’t need this budget – it’s fail safe funds in case district can’t come through
[Ms. Hubbard] that’s all covered and set
They’ll dump the chips at 2 Ridgemoor (just off Liberty)
Sustainability efforts (jug of water, b.y.o bottle, compostable cups)
We may *not* even need to supply water
NOTES: [Ms. Hubbard] wasp issue being monitored by AAPS grounds team. They’ll walk the path ahead of time and make sure it’s clear
VOLUNTEERS: maybe need concierges added to the volunteer list
The real big push is for sleds for the kids to drag the chips
Collect ahead of time, in front of school
Fun Run (Oct 22) - OUR BIGGEST FUNDRAISER (kids raise through Rally Up website)
Biggest need is event lead volunteers
ACTION: Send the blurb to Mrs. Racine for inclusion in class emails
ACTION: Target + McDonalds to reach out about volunteer days for them
Budget = $5000
Trophies, decorations
[Ms Hubbard] What about medals instead of trophies?
[Mollie]
sustainable/reusable decorations
Get 100 laps maybe name engraved
Joseph Kjar is working on the Rally Up
QR codes will be released
Winter Event Ideas / Survey to gauge parent interest
Budget
Budget for the 22’-23’ year
Grants submission process and Rubric
Grant Requests so far - Grant Request Form (Responses)
Book Room Renovation Discussion
Vote on Book Room Renovation Request?
Check Requests
ACTIONS:
ACTION: - Draft the email
Memo is going for Ms. Glei Request
On the blast send a check or do the square
ACTION: Go to the community for assistance - 5th Legacy
Create a check request paper
10 Yes - For 3K for the Ms. Glei
Trailhead signage for PTO info on playgrounds (Mollie)
Grant Form Possible to verify objectives + cost
Teacher Appreciation
Current Budget Outlook
ACTION: Add the budget for teacher appreciation
Eberwhite Pals
“Adopt” a staff member
Once a month bring the lunch for the staff member
Or bring a coke to a teacher
PTO Council
Virtual book about Eberwhite and our histories
DEI
Oct 17 at 7pm its the school board candidate form and it's open to anyone.
How do we push that information?
Facebook, Twitter, PTO website, principal newsletter, Flyers
Email of the PTOC
Alana was an old rep and provided that info
Fundraising
Fundraising Chair
Tie Dye
Converse with Ms. George with her Plans and probable execution options
ACTION: Have Ms. George fill out the grant application
Bulb Sale
All systems go?
ACTION: Goes to the newsletter for Ms. Hubbard (by friday preferred)
Nicolas (now called Schuler) Book Store
Nov 6th-12th if they use Eberwhite we get some % back
Can go to three different locations
Spiritwear
Selling the Fun Run T-Shirts
Retro Designs - For a t-shirt ideas
More often sales
Seasonal Items are Fall & Spring