09/21/22 PTO Meeting Minutes

Board Attendees: Corey Dukes, Jill Shiffert, Mollie Olynik, Miranda Budine, Krista Duger, Alison Etter, Ann Hilton, Bridget Gruber, Judith Eveler 

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Events

• Highest Priority

  • Wood Chip Day  - Oct. 19 (rain day Friday Oct 21)

  • Budget = $700

    • We likely won’t need this budget – it’s fail safe funds in case district can’t come through

      • [Ms. Hubbard] that’s all covered and set

        • They’ll dump the chips at 2 Ridgemoor (just off Liberty)

    • Sustainability efforts (jug of water, b.y.o bottle, compostable cups)

      • We may *not* even need to supply water

    • NOTES: [Ms. Hubbard] wasp issue being monitored by AAPS grounds team. They’ll walk the path ahead of time and make sure it’s clear

      • VOLUNTEERS: maybe need concierges added to the volunteer list

        • The real big push is for sleds for the kids to drag the chips

          • Collect ahead of time, in front of school

  • Fun Run (Oct 22) - OUR BIGGEST FUNDRAISER (kids raise through Rally Up website)

    • Biggest need is event lead volunteers 

    • ACTION: Send the blurb to Mrs. Racine for inclusion in class emails

    • ACTION: Target + McDonalds to reach out about volunteer days for them

    • Budget = $5000

      • Trophies, decorations 

        • [Ms Hubbard] What about medals instead of trophies? 

          • [Mollie] 

        • sustainable/reusable decorations

        • Get 100 laps maybe name engraved

      • Joseph Kjar is working on the Rally Up

        • QR codes will be released

  • Winter Event Ideas / Survey to gauge parent interest

Budget

• Budget for the 22’-23’ year

• Grants submission process and Rubric

• Grant Requests so far - Grant Request Form (Responses)

  • Book Room Renovation Discussion

    • Vote on Book Room Renovation Request?

• Check Requests

• ACTIONS:

  • ACTION: - Draft the email 

    • Memo is going for Ms. Glei Request

    • On the blast send a check or do the square

  • ACTION: Go to the community for assistance - 5th Legacy

  • Create a check request paper 

  • 10 Yes - For 3K for the Ms. Glei

• Trailhead signage for PTO info on playgrounds (Mollie) 

  • Grant Form Possible to verify objectives + cost

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Teacher Appreciation

• Current Budget Outlook

  • ACTION: Add the budget for teacher appreciation

• Eberwhite Pals

  • “Adopt” a staff member 

  • Once a month bring the lunch for the staff member

  • Or bring a coke to a teacher

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PTO Council 

• Virtual book about Eberwhite and our histories

• DEI

• Oct 17 at 7pm its the school board candidate form and it's open to anyone.

• How do we push that information?

• Facebook, Twitter, PTO website, principal newsletter, Flyers

• Email of the PTOC 

  • Alana was an old rep and provided that info

Fundraising

• Fundraising Chair

• Tie Dye 

  • Converse with Ms. George with her Plans and probable execution options

  • ACTION: Have Ms. George fill out the grant application

• Bulb Sale

  • All systems go?

  • ACTION: Goes to the newsletter for Ms. Hubbard (by friday preferred)

• Nicolas (now called Schuler) Book Store

  • Nov 6th-12th if they use Eberwhite we get some % back

  • Can go to three different locations

• Spiritwear

• Selling the Fun Run T-Shirts

• Retro Designs - For a t-shirt ideas

• More often sales

• Seasonal Items are Fall & Spring